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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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Real Estate – 5 ILCS 120/2(c)(5,6)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.13 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of November 6, 2023
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.5
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Declaration of Surplus Property
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Action
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Resolution:
BE IT RESOLVED to declare items on the attached document as surplus materials to be sold or disposed.
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11.6
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Approval of Travel for Springfield High School Show Choir
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Action
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Resolution:
WHEREAS, the Springfield High School Show Choir has requested permission to travel to Muscatine, Iowa, to compete at the Muscatine High School River City Showcase show choir invitational; and
WHEREAS, the Springfield High School Show Choir agrees to raise all necessary funds and abide by all rules and regulations of Springfield School District 186;
NOW THEREFORE BE IT RESOLVED that the Springfield High School Show Choir has permission to travel to Muscatine, Iowa, on January 13, 2024.
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11.7
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Approval of an Agreement with Sparc
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Action
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Funding:
Secondary Transitional Experience Program (STEP)
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Resolution:
WHEREAS, Springfield Public School District 186 desires to provide opportunities to high school students with disabilities to practice real-life work skills in a professional environment that will prepare them for future employment/services; and
WHEREAS, Sparc exists to provide training and assessment for its students to allow them time to develop knowledge, skills, and abilities in a professional environment that will prepare them for future employment/services; and
WHEREAS, the Intergovernmental Cooperation Act and the Constitution of the State of Illinois permits the State of Illinois and the District governmental agencies to cooperate together in the performance of their responsibilities by agreements;
NOW THEREFORE BE IT RESOLVED that the Board of Education accepts and agrees to the Memorandum of Understanding (MOU) between the District and Sparc on the administration of the agreement effective November 20, 2023, through November 20, 2024.
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11.8
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Education Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $4,300,000 from the Working Cash Fund to the Education Fund. A new loan is approved in the amount of $4,300,000 from the Working Cash Fund to the Ed Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Education Fund in the amount of $4,300,000; and
WHEREAS, in 2022, the District collected total taxes in the Education Fund of $73,549,194; and
WHEREAS, the District anticipates collection of total taxes in the Education Fund during 2023 in amounts at least equal to those received in 2022;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Education Fund to the Working Cash Fund in the amount of $4,300,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2023 in the Education Fund; a new loan is hereby approved from the Working Cash Fund to the Education Fund in the amount of $4,300,000.
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11.9
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Operations and Maintenance Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,500,000 from the Working Cash Fund to the Operations and Maintenance Fund. A new loan is approved in the amount of $2,500,000 from the Working Cash Fund to the Operations and Maintenance Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Operations and Maintenance Fund in the amount of $2,500,000; and
WHEREAS, in 2022, the District collected total taxes in the Operations and Maintenance Fund of $15,108,311; and
WHEREAS, the District anticipates collection of total taxes in the Operations and Maintenance Fund during 2023 in amounts at least equal to those received in 2022;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Operations and Maintenance Fund to the Working Cash Fund in the amount of $2,500,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2023 in the Operations and Maintenance Fund; a new loan is hereby approved from the Working Cash Fund to the Operations and Maintenance Fund in the amount of $2,500,000.
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11.10
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Retirement Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,500,000 from the Working Cash Fund to the Retirement Fund. A new loan is approved in the amount of $2,500,000 from the Working Cash Fund to the Retirement Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Retirement Fund in the amount of $2,500,000; and
WHEREAS, in 2022, the District collected total taxes in the Retirement Fund of $6,138,007; and
WHEREAS, the District anticipates collection of total taxes in the Retirement Fund during 2023 in amounts at least equal to those received in 2022;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Retirement Fund to the Working Cash Fund in the amount of $2,500,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2023 in the Retirement Fund; a new loan is hereby approved from the Working Cash Fund to the Retirement Fund in the amount of $2,500,000.
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11.11
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Self-Insurance Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $4,000,000 from the Working Cash Fund to the Self-Insurance Fund. A new loan is approved in the amount of $4,000,000 from the Working Cash Fund to the Self-Insurance Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Self-Insurance Fund in the amount of $4,000,000; and
WHEREAS, in 2022, the District collected total taxes in the Educational, Operations & Maintenance and Transportation Funds of $94,356,936; and
WHEREAS, the District anticipates collection of total taxes in the Educational, Operations & Maintenance, and Transportation Funds during 2023 in amounts at least equal to those received in 2022;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Self-Insurance Fund to the Working Cash Fund in the amount of $4,000,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2023 in the Educational, Operations & Maintenance, and Transportation Funds; a new loan is hereby approved from the Working Cash Fund to the Self-Insurance Fund in the amount of $4,000,000.
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11.12
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Transportation Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,250,000 from the Working Cash Fund to the Transportation Fund. A new loan is approved in the amount of $2,250,000 from the Working Cash Fund to the Transportation Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Transportation Fund in the amount of $2,250,000; and
WHEREAS, in 2022, the District collected total taxes in the Transportation Fund of $5,699,431; and
WHEREAS, the District anticipates collection of total taxes in the Transportation Fund during 2023 in amounts at least equal to those received in 2022;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Transportation Fund to the Working Cash Fund in the amount of $2,250,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2023 in the Transportation Fund; a new loan is hereby approved from the Working Cash Fund to the Transportation Fund in the amount of $2,250,000.
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11.13
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Approval of a Resolution Regarding the ISBE School Maintenance Grant Application
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Action
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Summary:
Grant application for $50,000 to offset maintenance work on window lintels at Franklin Middle School. Grant application is due to ISBE on December 1, 2023.
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Resolution:
The Superintendent recommends approval of the following resolution:
WHEREAS, the Illinois State Board of Education has provided Illinois Public School Districts the opportunity to apply for a school maintenance grant; and
WHEREAS, Springfield School District 186 Board of Education has previously approved health/life safety funds (Amendment 12, Item 1) for window lintel repairs at Franklin Middle School; and
WHEREAS, the District seeks to make application for an ISBE School Maintenance Grant for the maximum grant amount of $50,000 to be applied to the window lintel repairs at Franklin Middle School;
NOW THEREFORE BE IT RESOLVED that the Board of Education of Springfield School District 186 hereby approves the ISBE 2024 Round 1 School Maintenance Grant application in the amount of $50,000 to be applied towards the Franklin Middle School window lintel repairs.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Contract to Purchase Property
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Action
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Resolution:
WHEREAS, the Illinois School Code allows school districts to acquire real property; and
WHEREAS, the Board of Education believes that it is advantageous to the District to purchase two (2) parcels in the vicinity of property already owned by the District on Monroe Street; and
WHEREAS, the Board of Education agrees that the two (2) parcels in question (14-33.0-202-020 and 14-33.0-202-021) should be purchased in a total amount not to exceed $100,000.00, plus transactional costs and brokerage fees;
NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcels (14-33.0-202-020 and 14-33.0-202-021) in the vicinity of existing District property at Springfield High School; in a total amount not to exceed $100,000.00, plus transactional costs and brokerage fees;
BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed.
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12.3
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Student Discipline
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Action
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Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
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