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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.13 as described in the corresponding resolutions.
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11.3
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Approval of the Release of Executive Session Minutes from July 10, 2023, through December 18, 2023
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Action
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Resolution:
BE IT RESOLVED to publicly release the executive session minutes of the following Board meetings (except for portions of such minutes that have been redacted for the reason that the need to maintain confidentiality of certain personnel information continues to exist):
Regular Meeting of July 10, 2023
Regular Meeting of July 24, 2023
Regular Meeting of August 7, 2023
Regular Meeting of August 21, 2023
Regular Meeting of September 5, 2023
Regular Meeting of September 18, 2023
Regular Meeting of October 2, 2023
Regular Meeting of October 16, 2023
Regular Meeting of November 6, 2023
Regular Meeting of November 20, 2023
Regular Meeting of December 4, 2023
Regular Meeting of December 18, 2023
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11.4
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Approval of a Resolution Regarding Verbatim Recordings from July 10, 2023, through December 18, 2023
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Action
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Resolution:
BE IT RESOLVED to extend non-disclosure of the recordings of the closed Executive Session portions of the Board’s regular and special meetings set forth below for the reason that the need to maintain confidentiality continues to exist and to authorize and direct the Board Secretary to destroy such recordings on or after the identified dates:
Regular Board Meeting Date — Authorized Destruction Date
July 10, 2023 — January 11, 2025
July 24, 2023 — January 25, 2025
August 7, 2023 — February 8, 2025
August 21, 2023 — February 22, 2025
September 5, 2023 — March 6, 2025
September 18, 2023 — March 19, 2025
October 2, 2023 — April 3, 2025
October 16, 2023 — April 17, 2025
November 6, 2023 — May 7, 2025
November 20, 2023 — May 21, 2025
December 4, 2023 — June 5, 2025
December 18, 2023 — June 19, 2025
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11.10
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Approval of a Contract with Panorama Education
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Action
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Summary:
The District is continuing to build our data systems to support our work with identifying and supporting various student needs through targeted instruction and intervention for ALL students. It can be difficult and time consuming for teachers and administrators to identify and respond to various student academic and behavioral needs. There are so many data pieces and needs to connect and respond to on a daily basis. The new, proposed MTSS Data Dashboard - Student Success Program - helps to put all of the data in one place to ensure we are providing a solid MTSS system - Multi-Tiered Systems of Support for all students. The Student Success Program will bring all the data together for a comprehensive MTSS system that supports the whole child, diagnose MTSS strengths and areas for support, and focus on evidence-based interventions that drive student outcomes.
In addition to this new Panorama MTSS dashboard, we would like to renew our contract with Panorama to continue to administer SEL surveys. We have been using the Panorama staff, student, and family SEL surveys over the last few years to support work with improving our district culture and climate across all schools and offices. We are able to compare our survey results against peer schools and districts, disaggregate results by student groups to view the data through an equity lens, and access Panorama's Playbook for actionable, low-lift SEL strategies from expert organizations. The results of the Panorama SEL surveys are integrated into the Panorama MTSS Data Dashboard along with academic and behavior data for all students, allowing administrators and teachers to see all of these data in one place as they make important decisions to support student learning and growth.
Costs: $401,825.65 (2-year total cost)
Dash Board - $278,500.65 - System and PD for Admin and Teachers (New - no prior contract)
Surveys - $123,325 (Last contract - $134,304 = $110,304 for staff and student surveys - 3 year contract; $24,000 - Family survey - 2 year contract)
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Funding:
ESSER
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Resolution:
WHEREAS, Springfield Public School District 186 is continually looking for ways to identify and support various student needs, as well as social and emotional learning for students and adults; and
WHEREAS, Panorama offers surveys and MTSS resources allowing District 186 to collect data and support students and staff with student learning and growth as well as social and emotional learning; and
WHEREAS, the two-year Panorama Agreement is fully reimbursable through ESSER funds;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the two-year agreement with Panorama Education program at a cost of $401,825.65.
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11.11
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Approval of a Proposal with Restorative Practice Coaches
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Action
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Summary:
Douglas Alternative School administration and staff will participate in a three day training and year long coaching cohort to equip them with the necessary knowledge and skills to build robust connections with students, staff and families. They will learn and be supported in implementing practical strategies for proactively addressing conflicts, promoting healing and fostering repair within the school community, including intentional focus on the effective use of restorative, academic and community circles to enhance empathy, accountability and discipline Participating in the year-long cohort will provide them with initial training along with daily, expert coaching conversations throughout the school year supporting their ongoing professional development in trauma informed practices. This training is a part of our district-wide effort to support restorative instead of punitive practices with students and staff as we work to learn, teach, and implement positive behavior management in the school setting. Over the next several years, all schools will be trained in learning and implementing restorative practices through several district and community training opportunities.
Costs: $7,210 Total ($4500 for training/support + $2,710 travel costs for team)
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Funding:
Title IV
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Resolution:
WHEREAS, Springfield Public Schools is constantly looking for ways to improve the knowledge of all staff around restorative practices; and
WHEREAS, Restorative Practice Coaches offers a program that provides practical strategies for proactively addressing conflicts, promoting healing, and fostering repair within the school community; and
WHEREAS, Restorative Practice Coaches fees will be completely reimbursed through Title IV funds;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the Proposal of Restorative Practice Coaches at a total cost of $7,210.
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11.12
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Approval of a Resolution Regarding Membership in the Illinois High School Association
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Action
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Resolution:
BE IT RESOLVED that the Board of Education approves the renewal of membership in the Illinois High School Association (IHSA) for Lanphier High School, Southeast High School, and Springfield High School; and
BE IT FURTHER RESOLVED that the Board adopts the Constitution, By-laws, Terms and Conditions, and Administrative Procedures, Guidelines and Policies of the IHSA.
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11.13
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Approval of Travel for Springfield Learning Academy Student Group
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Action
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Summary:
Springfield Learning Academy would like four students and one chaperone to travel to Washington, D.C., for the Close Up program from April 16-19. All expenses will be paid through the Simon Youth Foundation (SYF).
Close Up’s four-day Washington, D.C., high school program is a one-of-a-kind student travel experience. During this four-day/three-night program, students participate in study visits to some of our country’s most celebrated landmarks and institutions and gain the skills to become active, engaged citizens. With Close Up, students have the opportunity to:
- Discuss current events with experts, policymakers, and members of Congress or their staff;
- Explore Capitol Hill and witness a live congressional committee hearing to see how laws are made;
- Debate the most pressing issues facing our nation with peers from across the United States in a Mock Congress; and
- Visit awe-inspiring monuments, memorials, museums, and landmarks such as the Library of Congress, the largest library in the world.
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Funding:
Simon Youth Foundation
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Resolution:
WHEREAS, the Springfield Learning Academy has requested permission for three students and a chaperone to travel to Washington, D.C., to participate in the Close-Up program; and
WHEREAS, the trip will be funded through the Simon Youth Foundation and students agree to abide by all rules and regulations of Springfield School District 186;
NOW THEREFORE BE IT RESOLVED that the Springfield Learning Academy students and chaperone have permission to travel to Washington, D.C., from April 14-17, 2024.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of the Preparation of the Fiscal Year 2025 Tentative Budget
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Action
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Summary:
The School Code requires that the Board designate who is authorized to prepare the budget each fiscal year.
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Resolution:
The Superintendent recommends adoption of the following resolution:
BE IT RESOLVED by the Board of Education of School District No. 186 in the County of Sangamon, State of Illinois, that Mrs. Jennifer Gill and Mr. Steven Miller are hereby appointed to prepare a tentative budget for the said School District for the fiscal year beginning July 1, 2024, and ending June 30, 2025, which tentative budget shall be filed with the Secretary of the Board.
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12.3
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Student Discipline
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Action
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Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
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