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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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Real Estate – 5 ILCS 120/2(c)(5,6)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.16 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of July 15, 2024
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.5
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Approval of an ISBE Learning Partner for School Report Card Improvement - AVID Learning
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Action
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Summary:
As a part of the school improvement process for comprehensive and targeted schools, Feitshans, JMS, WMS, LHS, and SSHS have engaged AVID to provide support with their school improvement efforts. AVID’s mission is to close the opportunity gap by preparing all students for college readiness and success in a global society. AVID schools foster a safe and open culture, high expectations for teachers and students, and collaboration in all classrooms. This partnership with AVID will assist our schools in focusing on 21st Century Skills (problem solving, critical thinking, collaboration, and digital literacy), Best Teaching Practices (writing, inquiry, collaboration, organization, and reading), Student Empowerment & Advocacy, and College & Career Readiness. All of these skills contribute to student and school success and improvement.AVID will offer the following services to each of the schools in this partnership: Coaching (Administration & Instructional Leadership Teams); Large group AVID Professional Learning; School-Specific Customized Professional Learning (Administration & School Staff); Walkthroughs with Feedback; Modeling; and Preparation Work. Additional schools may decide to contract with AVID for school improvement services as this process is still on-going.
Total Cost for All Schools: Up to $175,000
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Funding:
Title I School Improvement 1003(a) Funds
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Resolution:
WHEREAS, Springfield Public School District 186 has developed IL Empower Work Plans for School Improvement; and
WHEREAS, the designated schools, Feitshans, JMS, WMS, LHS, and SSHS, have identified a need for continued professional learning and development for teachers focusing on 21st Century Skills (problem solving, critical thinking, collaboration, and digital literacy), Best Teaching Practices (writing, inquiry, collaboration, organization, and reading), Student Empowerment & Advocacy, and College & Career Readiness; and
WHEREAS, the AVID Learning is an approved IL Empower partner that can provide these supports;
NOW THEREFORE IT BE RESOLVED that the Board of Education approves an agreement with the AVID for a total amount up to $175,000 to be paid from Title I School Improvement 1003(a) funds.
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11.6
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Approval of a Cooperative Team Sponsorship
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Action
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Resolution:
BE IT RESOLVED that the Board of Education approves the cooperative team sponsorship between Franklin Middle School and Grant Middle School for Boys Baseball for the 2024-2025 and 2025-2026 seasons.
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11.7
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Approval of the Annual Certification of Adequate Public Transportation for High School Students
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Action
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, The School Code of Illinois releases school districts from the requirement to provide free transportation to students who live one and one-half miles or more from the school to which they are assigned when adequate public transportation is available; and
WHEREAS, certification to the State Board of Education is required;
NOW THEREFORE BE IT RESOLVED to certify to the State Superintendent of Education that adequate public transportation is available for the following school areas:
Lanphier High - that portion of the attendance area east of Veterans Parkway, south of Taintor Rd. / Neil St., and west of Dirksen Parkway.
Springfield High - that portion of the attendance area east of Koke Mill Rd. and south of Old Jacksonville Rd., then east of Veterans Parkway and south of Churchill Rd.
Southeast High - that portion of the attendance area east of 3rd street (GMO railroad corridor), and west of I-55
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11.8
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Approval of the Annual Certification for Student Transportation for Hazardous Areas
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Action
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Summary:
The School Code of Illinois provides for school districts to receive reimbursement for the transportation of students who live less than one and one-half miles from school when it can be shown that walking to and from school constitutes a serious safety hazard. Currently, 68 such areas are approved in District 186. The Board of Education must recertify these areas annually.
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Resolution:
WHEREAS, The School Code of Illinois provides for school districts to receive reimbursement for the transportation of students who live less than one and one-half miles from school when it can be shown that walking to and from school constitutes a serious hazard; and
WHEREAS, the Board of Education is to determine the areas to be submitted for approval in accordance with guidelines by the Illinois Department of Transportation; and
WHEREAS, sixty-eight such areas have been previously approved and annual approval is required;
NOW THEREFORE BE IT RESOLVED that the District has determined that conditions in the sixty-eight areas previously approved have not changed.
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11.9
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Approval of an Agreement with PowerSchool Group LLC for Financial and Human Resources Software Services
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Action
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Summary:
Resolution to approve a Financial Accounting and Human Resources software system system.
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, District 186 is need of an Enterprise Resource Planning (ERP) system; and
WHEREAS, District 186 obtained quotes in connection with such services; and
WHEREAS, District 186 Evaluation Team have received, reviewed and evaluated several such services; and
WHEREAS, PowerSchool Group LLC has proposed to provide such services to District 186; and
WHEREAS the proposed PowerSchool software solution will enable the District’s administration to continue to enhance and optimize communication, transparency, and internal control framework between schools, personnel, and various departments; and
NOW THEREFORE BE IT RESOLVED that the Superintendent is authorized and directed to enter into an agreement with Powerschool Group LLC for application software licenses, training, implementation services, support, and data conversion for a total project investment of $800,000 with an annual support & maintenance fee thereafter of $59,579 per year for the next three years.
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11.10
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Approval of a Consultant Agreement for The SpyGlass Group, LLC
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Action
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Summary:
SpyGlass is an independent contractor that analyzes and audits telecommunication services. The scope of their work will be to audit all of the district's telecom statements for the past 3 years. They will focus on identifying any unused lines or services that may still exist in buildings. This could be important with all of the district’s building projects. As they are auditing statements, SpyGlass will also work to identify any overcharges that may have occurred.
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Funding:
If the district decides to act on any findings, these cost will be paid using reimbursed money and the ED Fund in FY25.
50% of any “Cost Recovery”, as defined below
12 times any “Service Elimination Savings”, as defined below
12 times any “Cost Reduction Savings”, as defined below
“Cost Recovery” is any refund, credit or compensation received by the Company relating to past services or charges.
“Service Elimination Savings” is any monthly cost reduction received by the Company relating to the cancellation of any service
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Resolution:
WHEREAS, Spyglass Group, LCC will provide auditing services; and
WHEREAS, District 186 will not incur any charges unless the district opts to pursue SpyGlass' findings;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves agreement between Springfield Public School District 186 and The SpyGlass Group, LLC for the 2024-2025 school year.
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11.11
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Approval of a Resolution Regarding the Renewal of Property, Casualty and Legal Liability Insurance
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Action
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Summary:
The renewal proposal of Selective Insurance is being recommended by our broker, Troxell, for FY 2024-2025 for our insurance in the amount of $824,764, which represents a $152,559 increase over the previous year. This is a 22.7% increase. A large portion of this increase is due to the increase in property value because of our new and updated construction. We saw a $45 million increase in Property value.
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Funding:
Various Funds: O&M, Tort, Education
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Resolution:
WHEREAS, Springfield Public School District 186 will be in need of property, casualty, and legal liability insurance for fiscal year 2024-2025; and
WHEREAS, the District requested Troxell, its insurance broker, to pursue renewal of the current property, casualty, and legal liability insurance for fiscal year 2025; and
WHEREAS, the District's insurance broker has recommended renewing the current property, casualty, and legal liability insurance program with Selective Insurance;
NOW THEREFORE BE IT RESOLVED that the Board of Education accepts the proposals of Selective Insurance for property, casualty, and legal liability insurance.
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11.12
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Approval of a Resolution Regarding the Renewal of a Cyber Security Insurance Policy
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Action
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Summary:
The District, through broker Troxell, solicited quotes from multiple insurance companies for cyber risk management coverage for FY25. Troxell recommended a $2 million policy with Coalition Insurance Solutions at an annual premium of $64,428. This is a 7.8% decrease from the previous year's premium.
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Funding:
Tort Fund
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Resolution:
WHEREAS, Springfield Public School District 186 is in need of continued cyber liability insurance for fiscal year 2024-2025; and
WHEREAS, District administration recommends a $2 million policy with Coalition Insurance Solutions;
NOW THEREFORE BE IT RESOLVED that the Board of Education accepts the proposal of Coalition Insurance Solutions for cyber liability insurance.
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11.13
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Approval of an Agreement to Furnish Meals to Sangamon County ROE #51
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Action
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Resolution:
WHEREAS, Sangamon County ROE #51 would like Springfield Public School District 186 to provide lunch for its program; and
WHEREAS, District 186 possesses the skills and experience to provide such services and is willing to do so;
NOW THEREFORE BE IT RESOLVED The Board of Education authorizes the District to enter into an agreement for the purpose of providing meals to Sangamon County ROE #51.
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11.14
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Approval of an Agreement to Furnish Meals to Our Savior's Lutheran School
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Action
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Resolution:
WHEREAS, Our Savior's Lutheran School would like Springfield Public School District 186 to provide lunch for its program; and
WHEREAS, District 186 possesses the skills and experience to provide such services and is willing to do so;
NOW THEREFORE BE IT RESOLVED The Board of Education authorizes the District to enter into an agreement for the purpose of providing meals to Our Savior's Lutheran School.
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11.15
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Approval of an Agreement to Furnish Meals to St. Patrick's School
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Action
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Resolution:
WHEREAS, St. Patrick's School would like Springfield Public School District 186 to provide lunch for its program; and
WHEREAS, District 186 possesses the skills and experience to provide such services and is willing to do so;
NOW THEREFORE BE IT RESOLVED The Board of Education authorizes the District to enter into an agreement for the purpose of providing meals to St. Patrick's School.
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11.16
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Approval of an Agreement to Furnish Meals to St. Agnes School
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Action
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Resolution:
WHEREAS, St. Agnes School would like Springfield Public School District 186 to provide lunch for its program; and
WHEREAS, District 186 possesses the skills and experience to provide such services and is willing to do so;
NOW THEREFORE BE IT RESOLVED The Board of Education authorizes the District to enter into an agreement for the purpose of providing meals to St. Agnes School.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Resolution Regarding Acceptance of the FY 2024-2025 Tentative Budget
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Action
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Summary:
The District is required to give public notice regarding the adoption of the Budget. This resolution authorizes the Board Secretary to put the legal notice in the paper. The tentative FY24-25 budget will be presented to the Board on September 3, 2024. The public hearing will be held on September 16, 2024. The vote for the approval of the budget will also be held on September 16, 2024.
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Resolution:
The Superintendent recommends adoption of the following
resolution:
BE IT RESOLVED to accept the School District's Tentative Budget for
the 2024-2025 school year (Fiscal Year 2025) which is being
prepared by the administration pursuant to Section 17-1 of The
School Code of Illinois; and
BE IT FURTHER RESOLVED that this Tentative Budget (ISBE 50-36)
is to be made available for public inspection in the School District's
offices located at 3063 Fiat Ave, Springfield, Illinois,
beginning the 16th of August, 2024; and
BE IT FURTHER RESOLVED that the Secretary of the Board is
directed to cause proper and legal notice of the availability of the
budget for inspection to be published; and
BE IT FURTHER RESOLVED that the Public Hearing on this budget be
established for 6:30 p.m., September 16, 2024; and
BE IT FURTHER RESOLVED that at any time during this period of
examination the Tentative Budget, which is on file, may be amended
or revised.
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12.3
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Approval of the Adoption of the Revised Board Policy Manual
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 maintains a Board Policy manual giving direction to the District; and
WHEREAS, such policy manual reflects case law, legal rulings, legislation, and district practice;
NOW THEREFORE BE IT RESOLVED that the Board approves the attached reviewed and revised policies.
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12.4
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Approval of Implementing a Consistent Phone Policy for Middle and High Schools
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Action
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Resolution:
WHEREAS, the Superintendent and school administrators will finalize and implement a stricter phone policy consistently for all middle and high schools; and
WHEREAS, the policy will be communicated at all middle and high schools prior to the school year and that proper education of families and students will be addressed as a part of this implementation;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the implementation of a consistent stricter phone policy for all middle and high schools to begin at the start of the 2024-2025 school year.
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12.5
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Approval of the Purchase of Yondr Pouches for Middle and High Schools
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Action
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Resolution:
WHEREAS, Springfield Public School District 186 Board of Education and the Superintendent have had conversations in three open public meetings about requiring consistent implementation of cell phones across all school levels; and
WHEREAS, the Board listened to a presentation by Yondr, a company that produces pouches that students carry with them that lock cell phones during the school day so that phones cannot be accessed or used without expressed permission during the school day; and
WHEREAS, the Executive Committee of the Springfield Education Association has expressed in writing their support of Yondr Pouches; and
WHEREAS, Yondr is a system that includes implementation planning and support, process logistics, policy creation and launch as well as in-person District level and school level support and training before, during and after launch; and
WHEREAS, if purchased in August 2024, ESSER funding can be used to purchase enough Yondr pouches for the upcoming year and additional / replacement pouches and magnets for safety go bags in each school;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the purchase of the Yondr Pouches and consistent use and implementation for the three high schools, two alternative programs and five middle schools at a total cost of $215,000 for the first year and cover additional fees plus replacement pouch and additional magnet costs through ESSER; and
BE IT FURTHER RESOLVED that a stricter phone policy will be implemented at the beginning of the 2024-2025 school year and remain in effect until the Yondr system is launched.
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