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LOCATION:
PD Room
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DETAILS:
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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.6 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of August 5, 2024
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.4
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Declaration of Surplus Property
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Action
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| Attachments: |
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Resolution:
BE IT RESOLVED to declare the items on the attached document as surplus materials to be sold or disposed.
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11.5
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Approval of an Agreement Regarding the National SAM Innovation Project
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Action
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Summary:
The Wallace Foundation funded creation of the National SAM (School Administration Manager) Innovation Project (NSIP) to provide a process for school principals and other school leaders to make more effective use of their instructional leadership time. NSIP, a 501c3 non-profit corporation, is the sole provider of SAM process services, tools and materials.
Springfield Public Schools (SPS) has successfully implemented the SAM process in selected schools and district level sites.
SPS will pay NSIP $55,000 for a district site-license and services described in contract for school leaders, district level leaders, principals, assistant principals, instructional coaches and any other leader the district selects.
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Funding:
Title II
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Resolution:
WHEREAS, The National SAM Innovation Project has the experience, knowledge, expertise and ongoing research base that will benefit our district as we continue with this project; and
WHEREAS, the fee for service is $55,000 for a district site-license; and
WHEREAS, The National SAMS Innovation Project’s fee for services are reimbursable through Title II funds;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the fee for services with the National SAM Innovation Project.
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11.6
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Approval of an ISBE Learning Partner Agreement for Dubois School with The Thoughtful Classroom
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Action
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Summary:
Dubois Elementary School is a school identified as a Comprehensive School in need of school improvement on the 2023 School Report Card. Grant funds are used in part to engage ISBE and district approved learning partners to support their school improvement work. Dubois has chosen Thoughtful Classroom, which is a school improvement support provided by Silver Strong & Associations, LLC. As a part of their partnership with Thoughtful Classroom, Dubois will have the opportunity to be provided these services: 1. An additional Needs Assessment to direct school improvement work, 2. Planning and Implementation Support for Leaders (One day onsite or six hours online), 3. Customized Online Professional Learning Suite and 2 Core Texts, 4. Leadership Coaching & Staff Workshops (Nine days onsite), and 5. Additional Coaching & Support (Ten hours online). Thoughtful Classroom Online Professional Learning Suites are designed to help educators understand the what, the why, and the how of instructional concepts and acquire key tools and strategies that they can readily implement in their classrooms. These online, on-demand resources provide educators with guided video tutorials, planning and reflection forms, teacher and student organizers, and other supplemental resources to make implementing tools and strategies easier. Learning walks and leadership coaching with school Leaders and instructional coaches will be implemented to ensure that the school can better support teachers as they implement new tools and strategies. The Instructional Leadership Team will also receive coaching in how to present new tools and strategies to staff and how to tailor the tools to meet the staff and student needs.
Cost: $53,000
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Funding:
Title I School Improvement 1003(a) Funds
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Resolution:
WHEREAS, Springfield Public School District 186 has developed Work Plans for School Improvement; and
WHEREAS, Dubois School has identified a need for support in identifying and using tools and strategies for solving problems of practice and raising student achievement; and
WHEREAS, The Thoughtful Classroom is an approved IL School Improvement partner that can provide these supports;
NOW THEREFORE IT BE RESOLVED that the Board of Education approves an agreement with The Thoughtful Classroom for a total amount of $53,000 to be paid from Title I School Improvement 1003(a) funds.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of Resolution Regarding Auditing Preparation Services
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Action
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Summary:
CHANGE.
Approval of an agreement with RSM US LLP to assist with consulting needs for the Fiscal Year 2024 Audit Preparation. The total cost is to not exceed $119,900.
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Resolution:
NOW THEREFORE BE IT RESOLVED that the Board of Education of Springfield Public School District 186 approves the Audit Preparation Agreement with RSM US LLP for a total cost not to exceed $119,900 and directs the Superintendent to execute the necessary documents.
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12.3
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Approval of a Resolution Regarding Expense Reimbursements
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Action
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Resolution:
WHEREAS, Section 10-20 of the School Code (105 ILCS 5/10-20) grants school boards other powers that are not inconsistent with their duties;
WHEREAS, Section 10 of the Local Government Travel Expense Control Act (50 ILCS 150/) provides that the School Board shall by resolution regulate the reimbursement of all travel, meal, and lodging expenses of officers and employees, including, but not limited to: (1) the types of official business for which travel, meal, and lodging expenses are allowed; (2) maximum allowable reimbursement for travel, meal, and lodging expenses; and (3) a standardized form for submission of travel, meal, and lodging expenses supported with minimum documentation;
WHEREAS, the Board regulates the types of expenses that are allowed in Board Policies 2:125, Board Member Compensation; Expenses and 5:60, Expenses;
WHEREAS, based upon the School District’s budget and other financial considerations, the Superintendent has recommended to the Board a maximum allowable reimbursement amount of $4,000 for Board members and District staff;
WHEREAS, based upon the School District’s budget and other financial considerations, the Superintendent has recommended to the Board a meal per diem rate of $70 for Board members and District staff;
WHEREAS, the Board requires submission of appropriate standardized expense forms supported with required written minimum documentation (50 ILCS 150/10 and 20);
WHEREAS, submitted expenses that exceed the Board’s maximum allowable reimbursement amount may be approved by a roll call vote at an open meeting of the Board when an emergency or other extraordinary circumstance exists (50 ILCS 150/10 and 15);
WHEREAS, all Board member expenses must be approved by a roll call vote at an open meeting of the Board (50 ILCS 150/15);
THEREFORE, BE IT RESOLVED, that the Board hereby:
1. Defines and sets the types of allowable expenses through Board policies 2:125, Board Member Compensation; Expenses and 5:60, Expenses.
2. Sets the maximum allowable reimbursement for travel, meal, and lodging expenses to an amount not to exceed $4,000, effective on August 19, 2024, until the Resolution is rescinded or replaced by the Board.
3. Sets the meal per diem rate at $70, effective on August 19, 2024, until the Resolution is rescinded or replaced by the Board.
4. Requires use of Board exhibits 2:125-E1, Board Member Travel Approval Form; 2:125-E2, Board Member Expense Claim Form; 5:60-E1, Employee Request for Professional Leave Form; and 5:60-E2, Employee Travel or Meeting Expense Claim Form.
5. May approve expenses that exceed the Board’s maximum allowable reimbursement amount by a roll call vote at an open meeting when an emergency or other extraordinary circumstance exists.
6. Must approve its members’ expenses by a roll call vote at an open meeting.
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12.4
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Approval of the Amended Electronic Device Policy Section in the Student and Family Handbook
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Action
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Summary:
The 2024-2025 Student and Family Handbook was previously approved on May 20, 2024. The attached section has been amended to incorporate additional guidelines regarding cell phones. This section will be incorporated in the Handbook on pages 51-53.
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Resolution:
BE IT RESOLVED that the Board of Education approves the attached amended section in the Springfield Public Schools 2024-2025 Student and Family Handbook regarding the Electronic Device Policy.
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