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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.11 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of September 16, 2024
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.3
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Approval of the Release of Executive Session Minutes from January 2, 2024, through June 17, 2024
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Action
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Resolution:
NOW THEREFORE BE IT RESOLVED to publicly release the executive session minutes of the following Board meetings (except for portions of such minutes that have been redacted for the reason that the need to maintain confidentiality of certain personnel information continues to exist):
Regular Meeting of January 2, 2024
Regular Meeting of January 16, 2024
Regular Meeting of February 5, 2024
Regular Meeting of February 20, 2024
Regular Meeting of March 5, 2024
Regular Meeting of March 18, 2024
Regular Meeting of April 8, 2024
Regular Meeting of April 22, 2024
Regular Meeting of May 6, 2024
Regular Meeting of May 20, 2024
Regular Meeting of June 3, 2024
Regular Meeting of June 17, 2024
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11.4
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Approval of a Resolution Regarding Verbatim Recordings from January 2, 2024, through June 17, 2024
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Action
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Resolution:
NOW THEREFORE BE IT RESOLVED to extend non-disclosure of the recordings of the closed Executive Session portions of the Board’s regular and special meetings set forth below for the reason that the need to maintain confidentiality continues to exist and to authorize and direct the Board Secretary to destroy such recordings on or after the identified dates:
Regular Board Meeting Date — Authorized Destruction Date
January 2, 2024 — July 3, 2026
January 16, 2024 — July 17, 2026
February 5, 2024 — August 6, 2026
February 20, 2024 — August 21, 2026
March 5, 2024 — September 6, 2026
March 18, 2024 — September 19, 2026
April 8, 2024 — October 9, 2026
April 22, 2024 — October 23, 2026
May 6, 2024 — November 7, 2026
May 20, 2024 — November 21, 2026
June 3, 2024 — December 4, 2026
June 17, 2024 — December 18, 2026
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11.6
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Declaration of Surplus Property
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Action
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Resolution:
BE IT RESOLVED to declare the items on the attached document as surplus materials to be sold or disposed.
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11.7
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Approval of an Agreement with Illinois School Psychology Internship Consortium (ISPIC)
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Action
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Resolution:
WHEREAS, Illinois School Psychology Internship Consortium (ISPIC) is a professional entity which ensures a stable and high quality internship experience for pre-doctoral interns in school psychology; and
WHEREAS, Springfield Public School District 186 is interested in strengthening cooperative inter-agency planning and community-based services; and
WHEREAS, Springfield Public School District 186 will benefit from having the membership and services that ISPIC offers to school psychology interns;
NOW THEREFORE BE IT RESOLVED that the Board of Education accepts and approves an agreement between Springfield Public School District 186 and ISPIC for the 2024-2025 school year and direct the Executive Director of Student Support Services to execute the necessary documents.
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11.8
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Approval of an ISBE Learning Partner Agreement for Harvard Park School with Catalyst for Educational Change
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Action
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Summary:
Harvard Park Elementary School is a school identified as an Intensive School in need of school improvement on the 2023 School Report Card. They also will receive grant funds to be used in part to engage ISBE and district approved learning partners to support their school improvement work. Harvard Park has chosen Catalyst for Educational Change, which will provide professional learning, training, and support in the areas of leading data-informed school improvement for principals and teacher teams as well as student and learning development though inclusion and co-teaching practices. As a result of this work, Harvard Park will have strengthened PLCs in data continuous improvement cycles for instructional change, aligned Tier 1 and 2 supports for intervention, and reinforced inclusion and co-teaching models of instruction. The goals and plan will be implemented monthly through on-site, full day support and services as well as early release Wednesdays during teacher professional development and collaboration.
Cost: $59,751.20
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Funding:
Title I School Improvement 1003(a) Funds
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Resolution:
WHEREAS, Springfield Public School District 186 has developed Work Plans for School Improvement; and
WHEREAS, Harvard Park School has identified a need for support in the areas of leading data-informed school improvement for principals and teacher teams as well as student and learning development through inclusion and co-teaching practices; and
WHEREAS, Catalyst for Educational Change is an approved Illinois School Improvement partner that can provide these supports;
NOW THEREFORE IT BE RESOLVED that the Board of Education approves an agreement with Catalyst for Educational Change for a total amount of $59,751.20 to be paid from Title I School Improvement 1003(a) funds.
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11.9
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Approval of an ISBE Learning Partner Agreement for Southeast High School with Illinois Principals Association
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Action
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Summary:
Southeast High School is a school identified as a Comprehensive School in need of school improvement on the 2023 School Report Card. Grant funds are used in part to engage ISBE and district approved learning partners to support their school improvement work. Southeast has chosen Illinois Principals Association to provide their Principal and Assistant Principals the support and resources they need with
the IPA's Principal Coaching Program. The program's goal is to help burgeoning leaders thrive in their positions so they can advance learning, innovation, and global citizenry in their school through effective educational leadership. Coaching will be provided to support the
administrator in not only meeting daily responsibilities for operations, management, supervision, and teacher development, but also to create a positive school culture and establish performance expectations and supports to ensure sustained success.
Cost for 80 hours of coaching: $5,998
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Funding:
Title I School Improvement 1003(a) Funds
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Resolution:
WHEREAS, Springfield Public School District 186 has developed Work Plans for School Improvement; and
WHEREAS, Southeast High School has identified a need for support in coaching administrators in their positions so they can advance learning, innovation, and global citizenry in their school through effective educational leadership; and
WHEREAS, Illinois Principals Association is an approved Illinois School Improvement partner that can provide these supports;
NOW THEREFORE IT BE RESOLVED that the Board of Education approves an agreement with Illinois Principals Association for a total amount of $5,998 to be paid from Title I School Improvement 1003(a) funds.
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11.10
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Approval of an ISBE Learning Partner Agreement for Southeast High School with Illinois Principals Association
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Action
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Summary:
Southeast High School is a school identified as a Comprehensive School in need of school improvement on the 2023 School Report Card. Grant funds are used in part to engage ISBE and district approved learning partners to support their school improvement work. Southeast has chosen Illinois Principals Association to provide Illinois Performance Evaluation - Initial Teacher Evaluation Training for 20 participants.
Cost: $5,100 plus trainer travel
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Funding:
Title I School Improvement 1003(a) Funds
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Resolution:
WHEREAS, Springfield Public School District 186 has developed Work Plans for School Improvement; and
WHEREAS, Southeast High School has identified a need for support in coaching participants on initial teacher evaluation training; and
WHEREAS, Illinois Principals Association is an approved IL School Improvement partner that can provide this training;
NOW THEREFORE IT BE RESOLVED that the Board of Education approves an agreement with Illinois Principals Association for a total amount of $5,100 plus trainer travel to be paid from Title I School Improvement 1003(a) funds.
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11.11
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Approval of an Agreement with the City of Springfield
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Action
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Summary:
District 186 has allowed the Sangamon County 911 Center and Springfield Police Department command access to our cameras through a joint agreement for several years. New technology used by the SPD will allow any officer access to District 186 school cameras in real time. This will aid the SPD in responding to incidents at or around our schools.
The new agreement contains language about:
– Notification of District 186 staff if video footage is accessed by an SPD officer,
– Gives District 186 staff access to a monthly login report, and
– Student privacy rights and the use of video by the SPD.
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Resolution:
That the Board of Education approves the attached memorandum of understanding regarding access to Springfield Public School's camera system with the City of Springfield pending final legal approval.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Change Order for Lanphier High School
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Action
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Summary:
Change order to convert existing tennis courts to parking for District use
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Funding:
Construction bonds
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and
WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and
WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board.
Location: Lanphier High School
Change Order: #5
Amount: $118,327.38
Contractor: O’Shea Builders
Scope of Work: Convert the old tennis courts at Lanphier Park to parking lot for District use. Work includes fencing, new entry approach and repair of court surfaces for parking.
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12.3
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Approval of an Amendment to Health Life Safety Survey
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Action
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Summary:
Health Life Safety project for Dubois Elementary estimated starting summer of 2025
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Funding:
Health Life Safety Bond Fund
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Resolution:
The Superintendent recommends adoption of the following resolution:
BE IT RESOLVED that the Board of Education of Springfield School District #186, hereby accepts and approves the amended certified estimate from the Architect in the amount listed for building repairs at the school listed below.
Dubois Elementary School $504,000.00
Remove deteriorated exterior doors, frames, and hardware.
Replace worn gym carpeting with an all purpose sport floor and coat exterior deck to prevent leaking into building.
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12.4
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Approval of a Revision to Board Policies
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 maintains a Board Policy manual giving direction to the District; and
WHEREAS, such policy manual reflects case law, legal rulings, legislation, and district practice;
NOW THEREFORE BE IT RESOLVED that the Board approves the attached reviewed and revised policies.
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12.5
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Student Discipline
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Action
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Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
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ANNOUNCEMENTS
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13.2
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Upcoming District Events
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Info
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Summary:
October 14 – No School - Indigenous Peoples Day/Columbus Day
October 17 – Early Dismissal - Parent/Teacher Conferences
October 18 – No School - Parent/Teacher Conferences
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