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LOCATION:
Board Room
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DETAILS:
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CALL TO ORDER at 5:00 p.m.
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:00 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Contract Negotiations – 5 ILCS 120/2(c)(2)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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Real Estate – 5 ILCS 120/2(c)(5,6)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.8 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of May 2, 2022
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.7
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Approval of an Agreement with United States Army Regarding a Junior Reserve Officers' Training Corps (JROTC) Program
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Action
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Resolution:
WHEREAS, the Mission of Springfield Public School District 186 includes to “develop in all students the knowledge, understanding, skills, and attributes to empower them to be life-long learners and citizens” and to provide a climate to this in “that promotes high expectations, strives to meet individual needs, and values diversity;” and
WHEREAS, the U.S. Army Junior Reserve Officers’ Training Corps (JROTC) is one of the largest character development and citizenship programs for youth in the world and designs academic content and authentic learning experiences for all “Cadets” to collaborate, reflect, develop critical thinking skills, and integrate content within other disciplines; and
WHEREAS, the JROTC curriculum is rigorous and relevant to 21st Century Education programming, meets requirements of the Common Core State Standards, aligns with Career and Technical Education clusters, and may be offered for graduation credit; and
WHEREAS, the JROTC five Quality Indicators have been shown to be successful in addressing the following: attendance, graduation rate, student discipline, drop-out rate, and grade-point average; and
WHEREAS, the Springfield Public School District 186 agrees to provide office space, classroom space, storage space, and “drill” space for Cadre use;
NOW, THEREFORE, BE IT RESOLVED that the Superintendent’s designee is hereby authorized and directed to enter into an agreement with the Secretary of the Army’s designee whereby a JROTC program will be developed at each Southeast High School and Springfield Learning Academy prior to September 1, 2022, at a cost not to exceed $25,000; whereby a JROTC program will be developed at each Lanphier High School and Springfield High School prior to September 1, 2023, at a cost not to exceed $50,000 for each following year.
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11.8
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Approval of the Student and Family Handbook for the 2022-2023 School Year
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Action
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Summary:
That the Board of Education approves the reviewed and revised Student and Family Handbook for the 2022-2023 school year.
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Resolution:
WHEREAS, it is required to review the Student and Family Handbook annually; and
WHEREAS, a committee consisting of parents, administrators, teachers and secondary students reviewed and revised the Student and Family Handbook for the 2022-2023 school year;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the newly reviewed and revised Springfield Public Schools Student and Family Handbook for the 2022-2023 school year.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Resolution to Amend the Fiscal Year 2022 Budget
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Action
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Resolution:
WHEREAS, a Board of Education may from time to time find it necessary to amend its budget; and
WHEREAS, Section 17-1 of The School Code of Illinois provides for such amendments; and
WHEREAS, the District has more accurate data because of the updating of certain information, which became available after the original budget was approved in September of 2021;
NOW THEREFORE BE IT RESOLVED to amend the School District's Approved Budget for FY 2022; and
BE IT FURTHER RESOLVED this Tentative Amended Budget be made available for public inspection in the School District's offices located at 1900 West Monroe Street, Springfield, Illinois, for a period of not less than thirty (30) days beginning the 20th day of May 2022; and
BE IT FURTHER RESOLVED that the Secretary of the Board is directed to cause proper and legal notice of the availability of the Tentative Amended Budget for inspection to be published; and
BE IT FURTHER RESOLVED that the public hearing on the Tentative Amended Budget be established for 6:30 p.m. on June 21, 2022; and
BE IT FURTHER RESOLVED that at any time during this period of examination the Tentative Amended Budget that is on file might be further revised or amended.
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12.3
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Approval of a Change Order for Grant Middle School
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Action
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Funding:
Construction Bond Fund
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and
WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and
WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board.
Location: Grant Middle School
Change Order: #9
Amount: $16,367.08
Contractor: Johnco Construction
Existing conditions required the new beams and columns along the existing building to be moved requiring modification to the floor and roof joists.
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12.4
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Approval of Change Orders for Franklin Middle School
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Action
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Funding:
Construction Bond Fund
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and
WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and
WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Orders and directs the Superintendent to execute the necessary documents on behalf of the Board.
Location: Franklin Middle School
Change Order: #1
Amount: $19,113.71
Contractor: Johnco Construction
Provide required steel lintels not shown on the drawings at doors and windows within the structure.
Location: Franklin Middle School
Change Order: #2
Amount: $11,661.86
Contractor: Johnco Construction
Provide removal of existing heating coils not required by the new HVAC system.
Location: Franklin Middle School
Change Order: #3
Amount: $19,635.20
Contractor: Johnco Construction
Provide additional roof tapered insulation to roofing system, not shown on the drawings.
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12.5
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Approval of Change Orders for Butler Elementary School
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Action
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Funding:
Construction Bond Funds
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and
WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and
WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Orders and directs the Superintendent to execute the necessary documents on behalf of the Board.
Location: Butler Elementary School
Change Order: 5
Amount: ($14,846.95)
Contractor: Evans Construction
Deduct chair lifts to the stage and install ramp from first floor to the stage.
Location: Butler Elementary School
Change Order: 6
Amount: $20,368.70
Contractor: Evans Construction
Provide drywall infill under the stairs and replace ceiling removed during asbestos abatement.
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12.6
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Approval of an Addition to Board Policy
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 maintains Board Policy manuals giving direction to the District; and
WHEREAS, such policy and manuals reflect case law, legal rulings, legislation, and district practice;
NOW THEREFORE BE IT RESOLVED that the Board approves the attached policy relating to the Targeted School Violence Prevention Program.
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12.7
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Student Discipline
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Action
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Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
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ANNOUNCEMENTS
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13.2
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Upcoming District Events
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Info
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Summary:
May 30 – No School – Holiday
June 4 – Graduation
June 10 – Last Day of School
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