Public Agenda
TYPE: Regular Board Meeting
DATE: 5/1/2023 TIME: 5:15 PM
LOCATION: Board Room
DETAILS:
 
CALL TO ORDER at 5:15 p.m.
1.1 Roll Call Info
PLEDGE OF ALLEGIANCE
2.1 Pledge of Allegiance Info
  Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
 
APPROVAL OF AGENDA
3.1 Approve the Agenda for May 1, 2023 Action
  Resolution:
That the Board of Education approves the agenda.
 
REPORT OF THE CANVASS OF VOTES
4.1 Declaring the Results of the Election on April 4, 2023 Info
ADJOURN SINE DIE
5.1 Adjourn Sine Die Info
SEATING OF THE BOARD OF EDUCATION
6.1 Seating of the Board of Education Info
OATH OF OFFICE
7.1 Oath of Office Info
  Summary:
Mrs. Gill will administer the oath of office.
 
CALL TO ORDER
8.1 Roll Call Info
ROLL CALL ACTION ITEMS
9.1 Nominations for President of the Board of Education Action
  Summary:
The Superintendent will accept nominations for president.
 
  Resolution:
That the Board of Education nominate and elect a Board President for a one-year term.

New president assumes duties of presiding officer.
 
9.2 Nominations for Vice-President of the Board of Education Action
  Summary:
The President will accept nominations for vice-president.
 
  Resolution:
That the Board of Education nominate and elect a Vice-President for a one-year term.
 
9.3 Nominations for Secretary Action
  Summary:
The President will accept nominations for Secretary.
 
  Resolution:
That the Board of Education nominate and elect a Board Secretary.
 
9.4 Nominations for Assistant Secretary Action
  Summary:
The President will accept nominations for Assistant Secretary.
 
  Resolution:
That the Board of Education nominate and elect an Assistant Board Secretary.
 
9.5 Adoption of Board Policies and Code of Conduct Action
  Resolution:
The Superintendent recommends adoption of the following resolution:

BE IT RESOLVED that the Board re-adopt Board Policies as currently in effect, that the Board observe Roberts’ Rules of Order, Revised, except as otherwise provided by Board Policies or statute, that Roll Calls be made on a rotating basis and that the Board shall adhere to the attached Code of Conduct.
 
THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
Real Estate – 5 ILCS 120/2(c)(5,6)
PRESIDENT'S REPORT
11.1 President's Comments Info
11.2 Student Report Info
SUPERINTENDENT'S REPORT
12.1 Superintendent's Report Info
DISCUSSION ITEMS
13.1 Old Business Info
13.2 New Business Info
PUBLIC COMMENT
14.1 Public Comment Info
PRESENTATIONS TO THE BOARD
15.1 2023-2024 Student & Family Handbook Info
 
Attachments:
 
BUSINESS REPORTS
16.1 Business Reports Info
 
Attachments:
 
CONSENT ACTION ITEMS Action
17.1 Approval of Consent Action Items Action
  Summary:
Approval of consent action items as listed in the agenda.
 
  Resolution:
The Superintendent recommends approval of the consent action items 17.2 through 17.6 as described in the corresponding resolutions.
 
17.2 Approval of the Minutes of the Executive Session and the Regular Meeting of April 17, 2023 Action
  Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and

WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
 
17.3 Approval of Payroll and Bills Payable Action
 
Attachments:
 
  Resolution:
That the Board of Education approves payroll and bills payable as shown in the attached report.
 
17.4 Tabulation of Bids and Recommendation for Purchase and Payment Bid #23-15 — Beverage Bid – Food Service Action
 
Attachments:
 
  Resolution:
BE IT RESOLVED to accept the low acceptable bid for the following bids and to approve payment of same upon completion:

Bid #23-15 — Beverage Bid – Food Service
 
17.5 Approval of an Agreement with Crowdstrike Action
  Summary:
The District Technology Department is recommending the purchase of a one year contract with CrowdStrike for Extended Detection and Response. This service will provide antivirus, threat detection, and prevention for staff devices and servers.

Total cost not to exceed: $12,127
 
  Funding:
District Technology Fund
 
  Resolution:
WHEREAS, Springfield Public School District 186 has a need for an additional layer of protection to monitor and detect against malware and viruses on devices and servers; and

WHEREAS, Crowdstrike has quoted a one-year contract for services;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves the purchase of monitoring services at a total cost of $12,127.
 
17.6 Approval of the Schedule of Meetings of the Board of Education for the 2023-2024 School Year Action
  Resolution:
BE IT RESOLVED that the attached calendar of dates for the regular meetings of the Board of Education of Springfield Public School District 186 be adopted for the 2023-2024 school year.
 
ROLL CALL ACTION ITEMS
18.1 Approval of Personnel Recommendations Action
 
Attachments:
 
  Resolution:
The Superintendent recommends adoption of the Personnel recommendations as presented.
 
18.2 Approval of a resolution authorizing the issuance of general obligation alternate bonds of Springfield School District No. 186, Sangamon County, Illinois, in an aggregate principal amount not to exceed $114,100,000 pursuant to the Local Government Debt Reform Act of the State of Illinois, as amended Action
  Summary:
This resolution gives notice of a public hearing to be held June 5, 2023, pursuant to the Bond Issue Notification Act concerning the intent of the Board of Education to sell general obligation alternate bonds of the District in an amount not to exceed $114,100,000.
 
 
Attachments:
 
  Resolution:
BE IT HEREBY RESOLVED that the Board of Education approves the attached resolution as presented.
 
18.3 Approval of a Change Order for Lanphier High School Action
  Summary:
Change order to project amount for build out of Commons area for Building Trades Class
 
  Funding:
Construction Bond Funds
 
 
Attachments:
 
  Resolution:
The Superintendent recommends adoption of the following resolution:

WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and

WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and

WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board.

Location: Lanphier High School
Change Order: #1
Amount: $826,337.05
Contractor: O'Shea Builders

Scope of Work: Provide build out of existing commons area for Trades Class. The work will include, but not limited to, two classrooms, one large work area, material storage area along with modifications to the existing electrical, HVAC, plumbing systems and fire protection systems.
 
18.4 Approval of a Change Order for Sandburg Elementary School Action
  Funding:
Construction bond funds
 
  Resolution:
The Superintendent recommends adoption of the following resolution:

WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and

WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and

WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board.

Location: Sandburg Elementary School
Change Order: #1
Amount: $45,159.80
Contractor: R.L. Vollintine Construction

Provide additional demolition of walls, install additional drywall and miscellaneous steel support.
 
18.5 Student Discipline Action
  Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
 
ANNOUNCEMENTS
19.1 Next Regular Meeting — Monday, May 15, 2023, at 5:30 p.m. — Board Room Info
19.2 Upcoming District Events Info
  Summary:
May 29 – No School – Memorial Day
June 2 – Last Day of School
June 7 – Last Day of School for Graham & Southern View
June 2 – Lawrence Education Center Graduation
June 3 – High School Graduation
 
19.3 Freedom of Information Report Info
 
Attachments:
 
ADJOURNMENT