Public Agenda
TYPE: Regular Board Meeting
DATE: 5/15/2023 TIME: 6:30 PM
LOCATION: Board Room
DETAILS:
 
CALL TO ORDER at 5:30 p.m
1.1 Roll Call Info
THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
Real Estate – 5 ILCS 120/2(c)(5,6)
PLEDGE OF ALLEGIANCE
3.1 Pledge of Allegiance Info
  Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
 
APPROVAL OF AGENDA
4.1 Approve the Agenda for May 15, 2023 Action
  Resolution:
That the Board of Education approves the agenda.
 
PRESIDENT'S REPORT
5.1 President's Comments Info
5.2 Student Report Info
SUPERINTENDENT'S REPORT
6.1 Superintendent's Report Info
DISCUSSION ITEMS
7.1 Old Business Info
7.2 New Business Info
PUBLIC COMMENT
8.1 Public Comment Info
PRESENTATIONS TO THE BOARD
9.1 Consolidated District Plan Info
  Summary:
Mr. McVey will provide an overview of the Consolidated District Plan for federal funds.
 
BUSINESS REPORTS
10.1 Business Reports Info
 
Attachments:
 
CONSENT ACTION ITEMS Action
11.1 Approval of Consent Action Items Action
  Summary:
Approval of consent action items as listed in the agenda.
 
  Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.10 as described in the corresponding resolutions.
 
11.2 Approval of the Minutes of the Executive Session and the Regular Meeting of May 1, 2023, and the Minutes of the Executive Session and the Special Meeting of May 11, 2023 Action
  Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and

WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
 
11.3 Approval of Payroll and Bills Payable Action
 
Attachments:
 
  Resolution:
That the Board of Education approves payroll and bills payable as shown in the attached report.
 
11.4 Approval of an Agreement with Apptegy for Rooms Action
  Summary:
Apptegy's Thrillshare platform will integrate a classroom communication tool, Rooms, with the District's current website and app. The one-time implementation cost including training is $13,600. The annual cost is $44,000 for the first two years.
 
  Funding:
ESSER funds
 
  Resolution:
WHEREAS, Springfield Public School District 186 values communication between schools, classrooms, and families; and

WHEREAS, the District currently uses Apptegy's Thrillshare platform to provide the District's website, app, and mass communication tools; and

WHEREAS, the Apptegy Thrillshare platform can also integrate classroom communication tools within the current website and app;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves a two-year contract with Apptegy for the Rooms platform with an annual cost of $44,000 and one-time implementation cost of $13,600 to be paid from ESSER funds..
 
11.5 Approval of LETRS Literacy Training for the 2023-2024 School Year Action
  Summary:
The need for explicit systematic instruction that meets the needs of all early reading learners, specifically in phonological awareness and phonics skills, calls for continued and additional teacher training. Lexia LETRS training provides a professional learning course of study based in the science of reading for elementary educators. The course teaches the how, what, and why of literacy acquisition to improve instructional practice and achieve long-term systemic change in literacy instruction. The Lexia LETRS (Language Essentials for Teachers of Reading and Spelling) Suite is comprehensive professional learning designed to provide early childhood and elementary educators and administrators with deep knowledge to be literacy and language experts in the science of reading. This is a comprehensive commitment to 2 years of training. This will be done in a cohort model. Educators will have to meet certain criteria, which is being developed, in order to be considered for the cohort(s) going through the training over this time span. This shows the commitment of the district to outstanding provide professional learning that meets the needs of teachers.

Cost: $186,590
 
  Funding:
Title II
 
 
Attachments:
 
  Resolution:
WHEREAS, District 186 continues to better our instruction practices of elementary educators to meet the needs of all early reading learners; and

WHEREAS, LETRS provides comprehensive professional learning designed to provide early childhood and elementary educators and administrators with deep knowledge to be literacy and language experts in the science of reading;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves an agreement between Springfield Public School District 186 and LETRS Literacy Training for the 2023-2024 school year at the cost of $186,590 to be paid from Title II.
 
11.6 Approval of the Student and Family Handbook for the 2023-2024 School Year Action
  Summary:
That the Board of Education approves the reviewed and revised Student and Family Handbook for the 2023-2024 school year.
 
 
Attachments:
 
  Resolution:
WHEREAS, it is required to review the Student and Family Handbook annually; and

WHEREAS, a committee consisting of parents, administrators, teachers and secondary students reviewed and revised the Student and Family Handbook for the 2023-2024 school year;

NOW THEREFORE BE IT RESOLVED that the Board of Education approves the newly reviewed and revised Springfield Public Schools Student and Family Handbook for the 2023-2024 school year.
 
11.7 Approval of Travel for the Lincoln Magnet School Band Action
  Resolution:
WHEREAS, the Lincoln Magnet School Band has requested permission to travel to St. Louis, Missouri, to perform at Busch Stadium; and

WHEREAS, the Lincoln Magnet School Band agrees to raise all necessary funds and abide by all rules and regulations of Springfield School District 186;

NOW THEREFORE BE IT RESOLVED that the Lincoln Magnet School Band has permission to travel to St. Louis, Missouri, on August 1, 2023.
 
11.8 Approval of a Resolution Regarding Membership in the Illinois High School Association Action
  Resolution:
BE IT RESOLVED that the Board of Education approves the renewal of membership in the Illinois High School Association (IHSA) for Lanphier High School, Southeast High School, and Springfield High School; and

BE IT FURTHER RESOLVED that the Board adopts the Constitution, By-laws, Terms and Conditions, and Administrative Procedures, Guidelines and Policies of the IHSA.
 
11.9 Approval of the Amendments to the Intergovernmental Cooperation Agreement for the Capital Area Career Center Action
 
Attachments:
 
  Resolution:
WHEREAS, the Springfield Public School District No. 186 (“District”) is a member of the Capital Area Career Center (“CACC”); and

WHEREAS, the Executive Council has approved the proposed amendments to the Intergovernmental Cooperation Agreement; and

WHEREAS, the Board of Control has approved the proposed amendments to the Intergovernmental Cooperation Agreement by a minimum two-thirds favorable vote; and

WHEREAS, the Board of Education of the District determines that it is in the best interest of the School District and CACC to approve the proposed amendments;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF SPRINGFIELD PUBLIC SCHOOL DISTRICT NO. 186, SANGAMON COUNTY, ILLINOIS AS FOLLOWS:

Section 1. The Board of Education of the District hereby approves the proposed amendments to the Intergovernmental Cooperation Agreement.

Section 2. The Superintendent is hereby directed to provide a signed copy of this resolution to the Director of CACC within 60 days of receipt of proposed amendments.
 
11.10 Approval of the Amendments to the Intergovernmental Cooperation Agreement for the Regional Office of Career and Technical Education Action
 
Attachments:
 
  Resolution:
WHEREAS, the Springfield Public School District No. 186 (“District”) is a member of the Regional Office of Career and Technical Education (“ROCTE”); and

WHEREAS, the Board of Control has approved the proposed amendments to the Intergovernmental Cooperation Agreement by a minimum two-thirds favorable vote; and

WHEREAS, the Board of Education of the District determines that it is in the best interest of the School District and ROCTE to approve the proposed amendments;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF SPRINGFIELD PUBLIC SCHOOL DISTRICT NO. 186, SANGAMON COUNTY, ILLINOIS, AS FOLLOWS:

Section 1. The Board of Education of the District hereby approves the proposed amendments to the Intergovernmental Cooperation Agreement.

Section 2. The Superintendent is hereby directed to provide a signed copy of this resolution to the Director of ROCTE within 60 days of receipt of proposed amendments.
 
ROLL CALL ACTION ITEMS
12.1 Approval of Personnel Recommendations Action
 
Attachments:
 
  Resolution:
The Superintendent recommends adoption of the Personnel recommendations as presented.
 
12.2 Approval of a Resolution to Amend the Fiscal Year 2023 Budget Action
  Resolution:
WHEREAS, a Board of Education may from time to time find it necessary to amend its budget; and

WHEREAS, Section 17-1 of The School Code of Illinois provides for such amendments; and

WHEREAS, the District has more accurate data because of the updating of certain information, which became available after the original budget was approved in September of 2022;

NOW THEREFORE BE IT RESOLVED to amend the School District's Approved Budget for FY 2023; and

BE IT FURTHER RESOLVED this Tentative Amended Budget be made available for public inspection in the School District's offices located at 1900 West Monroe Street, Springfield, Illinois, for a period of not less than thirty (30) days beginning the 19th day of May 2023; and

BE IT FURTHER RESOLVED that the Secretary of the Board is directed to cause proper and legal notice of the availability of the Tentative Amended Budget for inspection to be published; and

BE IT FURTHER RESOLVED that the public hearing on the Tentative Amended Budget be established for 6:30 p.m. on June 20, 2023; and

BE IT FURTHER RESOLVED that at any time during this period of examination the Tentative Amended Budget that is on file might be further revised or amended.
 
12.3 Approval of Travel Expenses for Board Members (State Conference) Action
  Resolution:
That the Board of Education approves travel expenses as follows for the IASB/IASA/IASBO Joint Annual Conference from November 17-19, 2023:

Erica Austin
Registration - $520.00
Hotel - $780.00
Transportation - $80.00

Sarah Blissett
Registration - $520.00
Hotel - $780.00
Transportation - $80.00

Ken Gilmore
Registration - $520.00
Hotel - $780.00
Transportation - $80.00

Debra Iams
Registration - $520.00
Hotel - $780.00
Transportation - $80.00

Buffy Lael-Wolf
Registration - $520.00
Hotel - $780.00
Transportation - $80.00

Tony Mares
Registration - $520.00
Hotel - $780.00
Transportation - $80.00
 
12.4 Approval of a Contract to Purchase Property Action
 
Attachments:
 
  Resolution:
WHEREAS, the Illinois School Code allows school districts to acquire real property; and WHEREAS, the Board of Education believes that it is advantageous to the District to purchase four (4) parcels adjacent to property already owned by the District on Lewis Street; and WHEREAS, the Board of Education agrees that the four (4) parcels in question (parcels 14-33.0-202-025, 14-33.0-202-026, 14-33.0-202-027, and 14-33.0-202-028) should be purchased in a total amount not to exceed $1,000,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $56,080.00; NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcels (14-33.0-202-025, 14-33.0-202-026, 14-33.0-202-027, and 14-33.0-202-028) contiguous with existing District property at Springfield High School in an amount not to exceed $1,000,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $56,080.00; BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed.
 
12.5 Approval of a Contract to Purchase Property Action
 
Attachments:
 
  Resolution:
WHEREAS, the Illinois School Code allows school districts to acquire real property; and WHEREAS, the Board of Education believes that it is advantageous to the District to purchase one (1) parcel adjacent to property already owned by the District on Lewis Street; and WHEREAS, the Board of Education agrees that the one (1) parcel in question (14-33.0-202-029) should be purchased in a total amount not to exceed $670,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $30,000.00; NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcel (14-33.0-202-029) contiguous with existing District property at Springfield High School; in a total amount not to exceed $670,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $30,000.00; BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed.
 
12.6 Approval of a Contract to Purchase Property Action
 
Attachments:
 
  Resolution:
WHEREAS, the Illinois School Code allows school districts to acquire real property; and WHEREAS, the Board of Education believes that it is advantageous to the District to purchase three (3) parcels adjacent to property already owned by the District on Lewis Street; and WHEREAS, the Board of Education agrees that the three (3) parcels in question (14-33.0-202-016; 14-33.0-202-017; and 14-33.0-202-018) should be purchased in a total amount not to exceed $400,000.00, plus transactional costs and brokerage fees; NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcels (14-33.0-202-016; 14-33.0-202-017; and 14-33.0-202-018) contiguous with existing District property at Springfield High School in an amount not to exceed $400,000.00, plus transactional costs and brokerage fees; BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed.
 
12.7 Modification of District Contract to Purchase 11th Street Real Property from HDS Building, LLC. Action
  Resolution:
BE IT RESOLVED that the Board of Education directs the Superintendent to continue negotiations with HDS Building, LLC to amend the Contract for Sale of Real Estate, or terminate the same if an amicable amendment is not reached prior to the deadline to terminate.
 
12.8 Student Discipline Action
  Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
 
ANNOUNCEMENTS
13.1 Next Regular Meeting — Monday, June 5, 2023, at 5:30 p.m. — Board Room Info
13.2 Upcoming District Events Info
  Summary:
May 29 – No School – Memorial Day
June 2 – Last Day of School
June 7 – Last Day of School for Graham & Southern View
June 2 – Lawrence Education Center Graduation
June 3 – High School Graduations
 
13.3 Freedom of Information Report Info
 
Attachments:
 
ADJOURNMENT