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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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Real Estate – 5 ILCS 120/2(c)(5,6)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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9.1
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Consolidated District Plan
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Info
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Summary:
Mr. McVey will provide an overview of the Consolidated District Plan for federal funds.
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.10 as described in the corresponding resolutions.
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11.4
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Approval of an Agreement with Apptegy for Rooms
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Action
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Summary:
Apptegy's Thrillshare platform will integrate a classroom communication tool, Rooms, with the District's current website and app. The one-time implementation cost including training is $13,600. The annual cost is $44,000 for the first two years.
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Funding:
ESSER funds
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Resolution:
WHEREAS, Springfield Public School District 186 values communication between schools, classrooms, and families; and
WHEREAS, the District currently uses Apptegy's Thrillshare platform to provide the District's website, app, and mass communication tools; and
WHEREAS, the Apptegy Thrillshare platform can also integrate classroom communication tools within the current website and app;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves a two-year contract with Apptegy for the Rooms platform with an annual cost of $44,000 and one-time implementation cost of $13,600 to be paid from ESSER funds..
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11.5
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Approval of LETRS Literacy Training for the 2023-2024 School Year
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Action
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Summary:
The need for explicit systematic instruction that meets the needs of all early reading learners, specifically in phonological awareness and phonics skills, calls for continued and additional teacher training. Lexia LETRS training provides a professional learning course of study based in the science of reading for elementary educators. The course teaches the how, what, and why of literacy acquisition to improve instructional practice and achieve long-term systemic change in literacy instruction. The Lexia LETRS (Language Essentials for Teachers of Reading and Spelling) Suite is comprehensive professional learning designed to provide early childhood and elementary educators and administrators with deep knowledge to be literacy and language experts in the science of reading. This is a comprehensive commitment to 2 years of training. This will be done in a cohort model. Educators will have to meet certain criteria, which is being developed, in order to be considered for the cohort(s) going through the training over this time span. This shows the commitment of the district to outstanding provide professional learning that meets the needs of teachers.
Cost: $186,590
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Funding:
Title II
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Resolution:
WHEREAS, District 186 continues to better our instruction practices of elementary educators to meet the needs of all early reading learners; and
WHEREAS, LETRS provides comprehensive professional learning designed to provide early childhood and elementary educators and administrators with deep knowledge to be literacy and language experts in the science of reading;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves an agreement between Springfield Public School District 186 and LETRS Literacy Training for the 2023-2024 school year at the cost of $186,590 to be paid from Title II.
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11.6
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Approval of the Student and Family Handbook for the 2023-2024 School Year
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Action
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Summary:
That the Board of Education approves the reviewed and revised Student and Family Handbook for the 2023-2024 school year.
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Resolution:
WHEREAS, it is required to review the Student and Family Handbook annually; and
WHEREAS, a committee consisting of parents, administrators, teachers and secondary students reviewed and revised the Student and Family Handbook for the 2023-2024 school year;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the newly reviewed and revised Springfield Public Schools Student and Family Handbook for the 2023-2024 school year.
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11.7
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Approval of Travel for the Lincoln Magnet School Band
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Action
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Resolution:
WHEREAS, the Lincoln Magnet School Band has requested permission to travel to St. Louis, Missouri, to perform at Busch Stadium; and
WHEREAS, the Lincoln Magnet School Band agrees to raise all necessary funds and abide by all rules and regulations of Springfield School District 186;
NOW THEREFORE BE IT RESOLVED that the Lincoln Magnet School Band has permission to travel to St. Louis, Missouri, on August 1, 2023.
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11.8
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Approval of a Resolution Regarding Membership in the Illinois High School Association
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Action
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Resolution:
BE IT RESOLVED that the Board of Education approves the renewal of membership in the Illinois High School Association (IHSA) for Lanphier High School, Southeast High School, and Springfield High School; and
BE IT FURTHER RESOLVED that the Board adopts the Constitution, By-laws, Terms and Conditions, and Administrative Procedures, Guidelines and Policies of the IHSA.
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11.9
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Approval of the Amendments to the Intergovernmental Cooperation Agreement for the Capital Area Career Center
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Action
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Resolution:
WHEREAS, the Springfield Public School District No. 186 (“District”) is a member of the Capital Area Career Center (“CACC”); and
WHEREAS, the Executive Council has approved the proposed amendments to the Intergovernmental Cooperation Agreement; and
WHEREAS, the Board of Control has approved the proposed amendments to the Intergovernmental Cooperation Agreement by a minimum two-thirds favorable vote; and
WHEREAS, the Board of Education of the District determines that it is in the best interest of the School District and CACC to approve the proposed amendments;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF SPRINGFIELD PUBLIC SCHOOL DISTRICT NO. 186, SANGAMON COUNTY, ILLINOIS AS FOLLOWS:
Section 1. The Board of Education of the District hereby approves the proposed amendments to the Intergovernmental Cooperation Agreement.
Section 2. The Superintendent is hereby directed to provide a signed copy of this resolution to the Director of CACC within 60 days of receipt of proposed amendments.
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11.10
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Approval of the Amendments to the Intergovernmental Cooperation Agreement for the Regional Office of Career and Technical Education
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Action
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Resolution:
WHEREAS, the Springfield Public School District No. 186 (“District”) is a member of the Regional Office of Career and Technical Education (“ROCTE”); and
WHEREAS, the Board of Control has approved the proposed amendments to the Intergovernmental Cooperation Agreement by a minimum two-thirds favorable vote; and
WHEREAS, the Board of Education of the District determines that it is in the best interest of the School District and ROCTE to approve the proposed amendments;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF SPRINGFIELD PUBLIC SCHOOL DISTRICT NO. 186, SANGAMON COUNTY, ILLINOIS, AS FOLLOWS:
Section 1. The Board of Education of the District hereby approves the proposed amendments to the Intergovernmental Cooperation Agreement.
Section 2. The Superintendent is hereby directed to provide a signed copy of this resolution to the Director of ROCTE within 60 days of receipt of proposed amendments.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Resolution to Amend the Fiscal Year 2023 Budget
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Action
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Resolution:
WHEREAS, a Board of Education may from time to time find it necessary to amend its budget; and
WHEREAS, Section 17-1 of The School Code of Illinois provides for such amendments; and
WHEREAS, the District has more accurate data because of the updating of certain information, which became available after the original budget was approved in September of 2022;
NOW THEREFORE BE IT RESOLVED to amend the School District's Approved Budget for FY 2023; and
BE IT FURTHER RESOLVED this Tentative Amended Budget be made available for public inspection in the School District's offices located at 1900 West Monroe Street, Springfield, Illinois, for a period of not less than thirty (30) days beginning the 19th day of May 2023; and
BE IT FURTHER RESOLVED that the Secretary of the Board is directed to cause proper and legal notice of the availability of the Tentative Amended Budget for inspection to be published; and
BE IT FURTHER RESOLVED that the public hearing on the Tentative Amended Budget be established for 6:30 p.m. on June 20, 2023; and
BE IT FURTHER RESOLVED that at any time during this period of examination the Tentative Amended Budget that is on file might be further revised or amended.
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12.3
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Approval of Travel Expenses for Board Members (State Conference)
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Action
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Resolution:
That the Board of Education approves travel expenses as follows for the IASB/IASA/IASBO Joint Annual Conference from November 17-19, 2023:
Erica Austin
Registration - $520.00
Hotel - $780.00
Transportation - $80.00
Sarah Blissett
Registration - $520.00
Hotel - $780.00
Transportation - $80.00
Ken Gilmore
Registration - $520.00
Hotel - $780.00
Transportation - $80.00
Debra Iams
Registration - $520.00
Hotel - $780.00
Transportation - $80.00
Buffy Lael-Wolf
Registration - $520.00
Hotel - $780.00
Transportation - $80.00
Tony Mares
Registration - $520.00
Hotel - $780.00
Transportation - $80.00
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12.4
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Approval of a Contract to Purchase Property
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Action
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Resolution:
WHEREAS, the Illinois School Code allows school districts to acquire real property; and
WHEREAS, the Board of Education believes that it is advantageous to the District to purchase four (4) parcels adjacent to property already owned by the District on Lewis Street; and
WHEREAS, the Board of Education agrees that the four (4) parcels in question (parcels 14-33.0-202-025, 14-33.0-202-026, 14-33.0-202-027, and 14-33.0-202-028) should be purchased in a total amount not to exceed $1,000,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $56,080.00;
NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcels (14-33.0-202-025, 14-33.0-202-026, 14-33.0-202-027, and 14-33.0-202-028) contiguous with existing District property at Springfield High School in an amount not to exceed $1,000,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $56,080.00;
BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed.
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12.5
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Approval of a Contract to Purchase Property
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Action
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Resolution:
WHEREAS, the Illinois School Code allows school districts to acquire real property; and
WHEREAS, the Board of Education believes that it is advantageous to the District to purchase one (1) parcel adjacent to property already owned by the District on Lewis Street; and
WHEREAS, the Board of Education agrees that the one (1) parcel in question (14-33.0-202-029) should be purchased in a total amount not to exceed $670,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $30,000.00;
NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcel (14-33.0-202-029) contiguous with existing District property at Springfield High School; in a total amount not to exceed $670,000.00, plus transactional costs and brokerage fees, and relocation costs not to exceed $30,000.00;
BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed.
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12.6
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Approval of a Contract to Purchase Property
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Action
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| Attachments: |
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Resolution:
WHEREAS, the Illinois School Code allows school districts to acquire real property; and
WHEREAS, the Board of Education believes that it is advantageous to the District to purchase three (3) parcels adjacent to property already owned by the District on Lewis Street; and
WHEREAS, the Board of Education agrees that the three (3) parcels in question (14-33.0-202-016; 14-33.0-202-017; and 14-33.0-202-018) should be purchased in a total amount not to exceed $400,000.00, plus transactional costs and brokerage fees;
NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcels (14-33.0-202-016; 14-33.0-202-017; and 14-33.0-202-018) contiguous with existing District property at Springfield High School in an amount not to exceed $400,000.00, plus transactional costs and brokerage fees;
BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed.
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12.8
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Student Discipline
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Action
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Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
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ANNOUNCEMENTS
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13.2
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Upcoming District Events
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Info
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Summary:
May 29 – No School – Memorial Day
June 2 – Last Day of School
June 7 – Last Day of School for Graham & Southern View
June 2 – Lawrence Education Center Graduation
June 3 – High School Graduations
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