Public Agenda
TYPE: Regular Board Meeting
DATE: 10/21/2024 TIME: 6:30 PM
LOCATION: PD Room
DETAILS:
 
CALL TO ORDER at 5:30 p.m
1.1 Roll Call Info
THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
PLEDGE OF ALLEGIANCE
3.1 Pledge of Allegiance Info
  Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
 
APPROVAL OF AGENDA
4.1 Approve the Agenda for October 21, 2024 Action
  Resolution:
That the Board of Education approves the agenda.
 
PRESIDENT'S REPORT
5.1 President's Comments Info
5.2 Student Report Info
SUPERINTENDENT'S REPORT
6.1 Superintendent's Report Info
DISCUSSION ITEMS
7.1 Old Business Info
7.2 New Business Info
PUBLIC COMMENT
8.1 Public Comment Info
PRESENTATIONS TO THE BOARD
9.1 Marsh Elementary School Facility Plans Info
  Summary:
Architects from Farnsworth Group will provide an overview of the facility plans for the new school building.
 
BUSINESS REPORTS
10.1 Business Reports Info
 
Attachments:
 
CONSENT ACTION ITEMS Action
11.1 Approval of Consent Action Items Action
  Summary:
Approval of consent action items as listed in the agenda.
 
  Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.9 as described in the corresponding resolutions.
 
11.2 Approval of the Minutes of the Executive Session and the Regular Meeting of October 7, 2024 Action
  Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
 
11.3 Approval of Payroll and Bills Payable Action
 
Attachments:
 
  Resolution:
That the Board of Education approves payroll and bills payable as shown in the attached report.
 
11.4 Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Education Fund Action
  Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $4,300,000 from the Working Cash Fund to the Education Fund. A new loan is approved in the amount of $4,300,000 from the Working Cash Fund to the Ed Fund.
 
  Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and

WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Education Fund in the amount of $4,300,000; and

WHEREAS, in 2023, the District collected total taxes in the Education Fund of $82,225,533; and

WHEREAS, the District anticipates collection of total taxes in the Education Fund during 2024 in amounts at least equal to those received in 2023;

NOW THEREFORE BE IT RESOLVED THAT:

1. Final repayment shall be made from the Education Fund to the Working Cash Fund in the amount of $4,300,000; and

2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Education Fund; a new loan is hereby approved from the Working Cash Fund to the Education Fund in the amount of $4,300,000.
 
11.5 Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Operations and Maintenance Fund Action
  Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,500,000 from the Working Cash Fund to the Operations and Maintenance Fund. A new loan is approved in the amount of $2,500,000 from the Working Cash Fund to the Operations and Maintenance Fund.
 
  Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and

WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Operations and Maintenance Fund in the amount of $2,500,000; and

WHEREAS, in 2023, the District collected total taxes in the Operations and Maintenance Fund of $15,,553,513; and

WHEREAS, the District anticipates collection of total taxes in the Operations and Maintenance Fund during 2024 in amounts at least equal to those received in 2023;

NOW THEREFORE BE IT RESOLVED THAT:

1. Final repayment shall be made from the Operations and Maintenance Fund to the Working Cash Fund in the amount of $2,500,000; and

2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Operations and Maintenance Fund; a new loan is hereby approved from the Working Cash Fund to the Operations and Maintenance Fund in the amount of $2,500,000.
 
11.6 Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Retirement Fund Action
  Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,500,000 from the Working Cash Fund to the Retirement Fund. A new loan is approved in the amount of $2,500,000 from the Working Cash Fund to the Retirement Fund.
 
  Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and

WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Retirement Fund in the amount of $2,500,000; and

WHEREAS, in 2023, the District collected total taxes in the Retirement Fund of $3,343,707; and

WHEREAS, the District anticipates collection of total taxes in the Retirement Fund during 2024 in amounts at least equal to those received in 2023;

NOW THEREFORE BE IT RESOLVED THAT:

1. Final repayment shall be made from the Retirement Fund to the Working Cash Fund in the amount of $2,500,000; and

2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Retirement Fund; a new loan is hereby approved from the Working Cash Fund to the Retirement Fund in the amount of $2,500,000.
 
11.7 Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Self-Insurance Fund Action
  Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $4,000,000 from the Working Cash Fund to the Self-Insurance Fund. A new loan is approved in the amount of $4,000,000 from the Working Cash Fund to the Self-Insurance Fund.
 
  Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and

WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Self-Insurance Fund in the amount of $4,000,000; and

WHEREAS, in 2023, the District collected total taxes in the Educational, Operations & Maintenance and Transportation Funds of $104,068,962; and

WHEREAS, the District anticipates collection of total taxes in the Educational, Operations & Maintenance and Transportation Funds during 2024 in amounts at least equal to those received in 2023;

NOW THEREFORE BE IT RESOLVED THAT:

1. Final repayment shall be made from the Self-Insurance Fund to the Working Cash Fund in the amount of $4,000,000; and

2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Educational, Operations & Maintenance and Transportation Funds; a new loan is hereby approved from the Working Cash Fund to the Self-Insurance Fund in the amount of $4,000,000.
 
11.8 Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Transportation Fund Action
  Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,250,000 from the Working Cash Fund to the Transportation Fund. A new loan is approved in the amount of $2,250,000 from the Working Cash Fund to the Transportation Fund.
 
  Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and

WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Transportation Fund in the amount of $2,250,000; and

WHEREAS, in 2023, the District collected total taxes in the Transportation Fund of $6,309,646; and

WHEREAS, the District anticipates collection of total taxes in the Transportation Fund during 2024 in amounts at least equal to those received in 2023;

NOW THEREFORE BE IT RESOLVED THAT:

1. Final repayment shall be made from the Transportation Fund to the Working Cash Fund in the amount of $2,250,000; and

2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Transportation Fund; a new loan is hereby approved from the Working Cash Fund to the Transportation Fund in the amount of $2,250,000.
 
11.9 Approval of an Agreement with The Gym Action
 
Attachments:
 
  Resolution:
WHEREAS, Springfield High School requires temporary physical education space due to construction; and WHEREAS, The Gym has adequate space available for two of the four physical education sections each hour; NOW THEREFORE BE IT RESOLVED that the Board of Education approves an agreement with The Gym from October 22, 2024, through May 30, 2025, at a total cost of $6,000.
 
ROLL CALL ACTION ITEMS
12.1 Approval of Personnel Recommendations Action
 
Attachments:
 
  Resolution:
The Superintendent recommends adoption of the Personnel recommendations as presented.
 
12.2 Approval of a Change Order for Harvard Park Elementary School Action
  Funding:
Health Life Safety Bonds
 
  Resolution:
The Superintendent recommends adoption of the following resolution: WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board. Location: Harvard Park Elementary School Change Order: #1 Amount: $14,211.44. Contractor: Seward Masonry Scope of Work: Replace bricks as needed and repair the parapet wall on the north side.
 
12.3 Approval of a Revision to Board Policies Action
 
Attachments:
 
  Resolution:
WHEREAS, the Board of Education of Springfield School District 186 maintains a Board Policy manual giving direction to the District; and WHEREAS, such policy manual reflects case law, legal rulings, legislation, and district practice; NOW THEREFORE BE IT RESOLVED that the Board approves the attached reviewed and revised policies.
 
12.4 Student Discipline Action
  Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
 
ANNOUNCEMENTS
13.1 Next Regular Meeting — Monday, November 4, 2024, at 5:30 p.m. — Board Room Info
13.2 Upcoming District Events Info
  Summary:
November 5 – No School - Election Day November 11 – No School - Veterans Day
 
ADJOURNMENT