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LOCATION:
PD Room
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DETAILS:
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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Contract Negotiations – 5 ILCS 120/2(c)(2)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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BUSINESS REPORTS
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10.3
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First Student Contract Extension
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Info
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Summary:
The contract extension will be an increase of 13% in FY26 and an increase of 4.5% in each subsequent years, up to 4 year. The length of the extension may be at most 5 years in length.
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.7 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of February 18, 2025
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.6
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Approval of an ISBE Learning Partner Agreement for Matheny-Withrow with Partnership for Resilience
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Action
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Summary:
Matheny-Withrow Elementary School is identified as a Comprehensive School in need of school improvement from the 2024 School Report Card. The school is proposing to engage in a new learning partnership with the Partnership for Resilience (P4R) to support school improvement efforts. The Partnership for Resilience works to improve academic, health, and social outcomes for children by fostering trauma-responsive schools alongside effective family, school, health, and community partnerships. The Partnership for Resilience currently supports our district’s Springfield Resilience Initiative (SRI) in partnership with SEA. Matheny is a SRI school, and is choosing to extend the partnership for additional school training and supports. Additional SRI schools in our district include: Ridgely, Fairview, Feitshans, Harvard Park, WMS, and SLA. The SRI partnership focuses on trauma informed and responsive practice professional development and support at these schools. The specific proposed contract for Matheny-Withrow will include the following work:
Help organize the overall structure, activities and work plan for the Initiative’s first two years of operation.
Provide coaching to the Matheny Elementary School Steering Team to help develop meeting goals and agendas.
Give Matheny-Withrow Elementary School access to its body of training curricula and evaluation tools to be adapted to its needs.
Assist with the development of baseline training and action planning sessions.
Provide other on-going assistance to advance the goals of the Matheny-Withrow Elementary.
Support the school’s efforts including the design of PLCs and school resilience team coaching.
Cost: $35,212
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Funding:
Title I School Improvement 1003(a) Funds
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Resolution:
WHEREAS, Springfield Public School District 186 has developed Work Plans for School Improvement; and
WHEREAS, Matheny-Withrow Elementary School has identified a need for support in organizing structure, activities and training to improve academic, health and social outcomes for children in a trauma responsive school; and
WHEREAS, Partnership for Resilience is an approved IL School Improvement partner that can provide these supports;
NOW THEREFORE IT BE RESOLVED that the Board of Education approves an agreement with Partnership for Resilience for a total amount of $35,212 to be paid from Title I School Improvement 1003(a) funds.
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11.7
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Approval of an Agreement with Illinois Department of Central Management Services Regarding iBid Online Auction
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Action
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Summary:
This agreement will allow the District to use the iBid Online Auction to sell surplus items.
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Funding:
Education Fund
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Resolution:
WHEREAS, the Illinois Department of Central Management Services (CMS) offers the iBid Online Auction system; and
WHEREAS, District 186 would benefit from access to the system to sell surplus items; and
WHEREAS, the fees for iBid are two percent of the gross sales and a one-time fee for credit card set up fee of $275;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the agreement with CMS for use of the iBid system.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Contract Extension with First Student
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Action
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Summary:
The contract extension will be an increase of 13% in FY26 and an increase of 4.5% in each subsequent years, up to 4 year. The length of the extension may be at most 5 years in length.
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Resolution:
BE IT RESOLVED to accept the Student Transportation Service Contract Extension for the FY26, FY27, FY28 school years with First Student as the contractor and the option to extend the contract for two additional years, FY29 and FY30
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12.3
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Approval of Amendment to Life Safety Survey
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Action
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Summary:
Health Life/Safety project for Lawrence Education Center estimated starting summer of 2025.
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Funding:
Health Life/Safety Bond Fund
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Resolution:
The Superintendent recommends adoption of the following resolution:
BE IT RESOLVED that the Board of Education of Springfield School District #186, hereby accepts and approves the amended certified estimate from the Architect in the amount listed for building repairs at the school listed below.
Lawrence Education Center $2,177,400.00
Remove and replace deteriorated domestic water piping, sanitary piping, toilet fixtures, and underground sanitary piping, including removal and replacement of concrete floors, chase walls, and toilet room exhausts in the toilet rooms and kitchen. Install a sprinkler system in all areas of the building. Provide new hot water supply piping. Replace temperature controls. Abate and replace floor tile in four small rooms. Replace fluorescent light fixtures with LED light fixtures to comply with current energy code.
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12.4
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Approval of a Resolution to Accept a Settlement Agreement and Reciprocal Release Obtained by Selective Insurance
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Action
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Resolution:
WHEREAS, on April 23, 2024, a lawsuit was filed against the District and individual Defendants in the United States District Court in Central Illinois (Case No. 24 CV 03093); and
WHEREAS, the District is insured by Selective Insurance Company of America (“Selective”); and
WHEREAS, the District provided information regarding the claim to Selective as required and Selective participated in litigation and settlement negotiations on behalf of the District; and
WHEREAS, Selective has resolved all issues related to the outstanding lawsuit and obtained a voluntary dismissal against the District; and
WHEREAS, in order to settle the matter, Selective requires approval by the District’s Board of Education before the settlement may be finalized; and
WHEREAS, although the District admits to no fault, it approves the recommendation and settlement agreement obtained and paid by Selective (attached hereto as Exhibit A).
NOW, THEREFORE, be it resolved that the Board of Education of District 186 hereby approves the settlement agreement negotiated and recommended by Selective Insurance Company of America which requires Selective to pay all claims and amounts related to the litigation and allows for the dismissal of the pending action in its entirety.
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ANNOUNCEMENTS
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13.2
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Upcoming District Events
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Info
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Summary:
March 17-21 – Spring Break for Regular Calendar
April 4 – Teacher Institute Day
April 18 & 21 – No School – Holiday
April 7-25 – Spring Break for Balanced Calendar
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